Section 1. The name of this
association shall be the New York City Retired Transit Police
Officers' Association. Inc.
Section 2. The object of the
association is to enhance pension benefits and to better
conditions of the members fraternally, socially and financially.
Section 3. The means to be
employed to further these ends shall be:
a.) Hold meetings for the discussion of and presentation of
facts concerning the organization.
b.) To advise all members of the association in matters
concerning pension, and retirement benefits, and employment
Section 1: The following lists the
guidelines for membership in the New York City Retired Transit
Police Officers' Association, Inc.
a.) Any sworn police officer retired from the Uniformed Force
of the New York City Transit Police Department.
b.) Any sworn police officer retired from the Uniformed Force
of the New York City Police Department who was in service with the
Uniformed Force of the New York City Transit Police Department and
remained in service after the merger of the two departments.
c.) Any member attaining the age of seventy-five (75) and
having been a member in good standing for three years, shall be a
lifetime member. Past Presidents shall also be lifetime
d.) The Executive Board may, from time to time, induct
any other person as an Honorary Lifetime member. Honorary
Lifetime members can not vote or hold elected office.
Section 1. The executive
board shall establish dues.
a.) Any member of the association in arrears in the payment of
dues and/or assessments in excess of three (3) months shall be
deemed a member not in good standing and said member shall not be
eligible for any benefits and/or services derived from the
b.) A member who is not in good standing, in order to attain
good standing, shall pay current dues and/or assessments.
c.) Upon attaining good standing the member shall regain
all privileges he would have accumulated had he remained a member in
good standing during his or her delinquency.
Section 3. A member not in
good standing, who after being notified in writing by the Financial
Secretary or an Officer acting for him, does not pay his back dues
in order to attain good standing and remains in arrears in excess of
five (5) months, shall be deemed a non-member of the association.
Section 4. A member of the
association who becomes a non-member under Article 3, Section 3 may,
at a later date, become a member of the association by paying his or
her past dues.
Section 1. The President or
the Executive Secretary must sign all official communications and
documents, except ordinary correspondence, which in no way binds the
Section 2. All financial
transactions shall bear the signature of two of the following
officers; the President, a Vice President, the Financial Secretary
or the Treasurer. Any single expense in excess of five
thousand dollars ($5,000.00) must have the approval of the general
Section 1. The Executive
Board shall consist of the elected officers of the association.
Section 2. The officers of
the Executive Board of this association shall be elected for a
two-year term. They shall be as follows:
Other designated positions shall be
appointed by the President and hold office during the tenure of the
Section 3. Nominations for
elected office shall be every second year at the September and
October general membership meetings.
Section 4. Any person wishing
to be nominated for elected office must be a member in good standing
for a period of two (2) years prior to his or her nomination and
have attended three (3) regular scheduled meetings of the
association during the period twelve months prior to nominations.
Section 5. A candidate must
have one vote more than fifty percent (50%) of the ballots cast to
win election. In the event this does not happen, the two
candidates with the highest number of votes shall be in a run-off
Section 6. All disputes in an
election shall be settled by the Election Committee and their
decision will be final.
Section 7. All officers shall
take office on the 1st day of January and shall continue in office
until the 31st day of December of the second year after their
Section 8. The election of
officers shall be by secret ballot and said election shall be held
on or about November 15th in the 2nd year, unless they run
unopposed. Then a vote at a regular meeting is sufficient.
Section 9. All elected
officers shall be inducted into office before the close of business
of the December general membership meeting.
Section 10. An officer may succeed
himself as many times as he is elected to office.
a.) In the event that the office of President becomes vacant,
the 1st Vice President shall act in that capacity for the remainder
of the term of office. He or she shall assume all duties and
responsibilities of the office of the President of the association.
b.) The President shall have the right and the power, in the
event of a vacancy in any of the elected offices, to designate a
qualified and competent member in good standing, to fill such
vacancy for the unexpired term. Such member must meet the
requirements as set forth under Article V, Section 4.
Section 12. Any officer
failing to perform the duties of his office shall be recalled from
said office by a majority vote at a regular meeting. Any
member may be suspended or expelled from the association, for cause,
by a majority vote at a regular meeting. These proceedings shall
take place, after recommendations from the Executive Board or by
twenty-five members, in good standing, present at a regular meeting
recommending it, and accepted by a majority vote at a regular
Section 13. An officer of
this association, or any member thereof, shall deliver to his
successor, all books, papers, monies and all other property in his
possession belonging to the association at the termination, in any
manner, of his office or his membership.
Section 1. The president
shall supervise all affairs of the association and shall preside at
all association meetings and meetings of the Executive Board.
He shall appoint, and also be an ex-officio member of all
committees, except the Executive Board.
Section 2. The President and
Financial Secretary shall approve all bills and vouchers the
Executive Board has authorized for payment.
Section 3. The President
shall select an auditor, said auditor not to be an officer or a
member of the Executive Board, who shall audit the books of the
association annually and at any time the office of anyone required
to keep the books shall become vacant. The President shall
also perform all other duties that are usual to his or her office.
Section 4. The duties of the
1st Vice President shall be to assist the president in conducting
all meetings, and in the absence of the President he or she shall
take the President's place. He or she shall carry on such
other duties that are usual to his office or that are delegated to
him or her by the President.
Section 5. The duties of the
2nd Vice President shall be to act in the same capacity as the 1st
Vice President, in his or her absence, and to perform any other
duties assigned to him or her by the President of the association.
Section 6. The duties of the
Recording Secretary shall be to act as the Secretary at all meetings
of the association and keep written records thereof. He or she
shall have charge of, and keep in his or her possession, all
documents, records, papers, etc., except the records of the
Financial Secretary and Treasurer. He shall be an ex-officio
member of all committees.
Section 7. The duties of the
Executive Secretary shall be to handle all communications, letters,
etc. of the association. He or she shall keep a complete and
concise record of all such correspondence. It shall be his or
her duty to notify all concerned of association meetings, as to the
time, place and the business of said meeting.
Section 8. The duties of the
Financial Secretary shall be to keep a concise record of all
association income and also to assist the Treasurer in the discharge
of the duties of his or her office.
Section 9. The duties of the Treasurer
a.) To receive all monies, in connection with association
business, and, as soon as possible, deposit same in a reputable New
York State or United States chartered bank, in the name of the
b.) The Treasurer shall be authorized by the Executive Board
to deposit surplus monies in other responsible depositories.
He or she shall give a receipt for all funds turned over to him or
her, and he or she shall keep a true and complete record of all
monies received and expended. He or she shall pay all bills by
check, except those bills less than ten dollars ($10.00).
c.) In the event an officer, or a member authorized by the
association, to act for the association, incurs expenses, the
Treasurer shall reimburse him or her from the general fund, after
the Executive Board recommends such payment.
d.) The Treasurer shall establish and be the custodian of The
Petty Cash Fund, and it shall amount to two hundred and fifty
e.) The Treasurer shall prepare a financial statement with the
assistance of the Financial Secretary, and submit such statement to
the Executive Board once every three (3) months. He or she
shall perform all other duties that are usual to his or her office.
f.) The Treasurer shall establish a fund for the payment of
dues, for those members who are qualified, under the provisions of
Article II, Section 1, c.).
Section 1. Any member of the
association in good standing may propose amendments to this
by-law. Such proposed amendment, must be in writing, and must
be left with the Recording Secretary, who shall submit same to the
next Executive Board meeting.
Section 2. A proposed
amendment, if approved by the Executive Board, or by a petition
signed by twenty-five (25) members in good standing, present at a
general membership meeting, and delivered to the recording
secretary. This petition must be approved by a majority of the
membership at the next two general membership meetings, as a matter
to be placed on a ballot for the membership to vote on. If two
thirds (2/3) of the members of the association, returning their
ballots, cast their vote in favor of the amendment, such amendment
shall become part of the association's by-laws. It shall be the duty
of the Recording Secretary to notify all members of any new
amendments and the effective dates thereof.
Section 3. Upon all matters,
that a member is eligible to vote, such member shall have one full
Section 4. Elections:
The Executive Board shall supervise and have charge of the details
in connection with all elections and balloting, and insure the
secrecy of all votes cast by members and make appropriate provisions
towards that end.
Section 1. The property and funds
of this association shall remain the property of said association,
so long as fifty (50) members in good standing so desire.
Section 2. This association may
affiliate with any other organization whenever it shall be to the
best interest of the members. However, no such affiliation
shall in any way affect these by-laws, unless it is so voted by it
in the manner provided for amending these by laws.
Section 1. Regular meetings of this
association shall be held periodically throughout the year, except
during the months of July and August. Robert's Rules of Order
shall be used as a guide for these meetings, unless otherwise
specified in these by-laws or by association resolution.
Section 2. A quorum of twenty-five
(25) members in good standing shall be necessary at a regular or
special meeting, in order for the business of said meeting to be
binding on the association.
Section 3. A special meeting of
this association may be called when deemed necessary, by the
Executive Board or by a petition signed by twenty five (25) members
in good standing and delivered to the recording secretary.
These by-laws were accepted by the
membership, after a proper ballot, and counted before the membership
on October 3, 2002. The vote was 621 to