Section 1. The name of this
association shall be the New York City Retired Transit Police Officers'
Section 2. The object of the
association is to enhance pension benefits and to better
conditions of the members fraternally, socially and financially.
Section 3. The means to be
employed to further these ends shall be:
a.) Hold meetings for the discussion of and presentation of facts
concerning the organization.
b.) To advise all members of the association in matters
concerning pension, and retirement benefits, and employment
Section 1: The following lists the
guidelines for membership in the New York City Retired Transit Police
Officers' Association, Inc.
a.) Any sworn police officer retired from the Uniformed Force of
the New York City Transit Police Department.
b.) Any sworn police officer retired from the Uniformed Force of
the New York City Police Department who was in service with the
Uniformed Force of the New York City Transit Police Department and
remained in service after the merger of the two departments.
c.) Any member attaining the age of seventy-five (75) and having
been a member in good standing for three years, shall be a lifetime
member. Past Presidents shall also be lifetime members.
d.) The Executive Board may, from time to time, induct any
other person as an Honorary Lifetime member. Honorary Lifetime
members can not vote or hold elected office.
Section 1. The executive
board shall establish dues.
a.) Any member of the association in arrears in the payment of
dues and/or assessments in excess of three (3) months shall be deemed a
member not in good standing and said member shall not be eligible for
any benefits and/or services derived from the association.
b.) A member who is not in good standing, in order to attain good
standing, shall pay current dues and/or assessments.
c.) Upon attaining good standing the member shall regain
all privileges he would have accumulated had he remained a member in
good standing during his or her delinquency.
Section 3. A member not in
good standing, who after being notified in writing by the Financial
Secretary or an Officer acting for him, does not pay his back dues in
order to attain good standing and remains in arrears in excess of five
(5) months, shall be deemed a non-member of the association.
Section 4. A member of the
association who becomes a non-member under Article 3, Section 3 may, at
a later date, become a member of the association by paying his or her
Section 1. The President or
the Executive Secretary must sign all official communications and
documents, except ordinary correspondence, which in no way binds the
Section 2. All financial
transactions shall bear the signature of two of the following officers;
the President, a Vice President, the Financial Secretary or the
Treasurer. Any single expense in excess of five thousand dollars
($5,000.00) must have the approval of the general membership.
Section 1. The Executive
Board shall consist of the elected officers of the association.
Section 2. The officers of
the Executive Board of this association shall be elected for a two-year
term. They shall be as follows:
Other designated positions shall be
appointed by the President and hold office during the tenure of the
Section 3. Nominations for
elected office shall be every second year at the September and October
general membership meetings.
Section 4. Any person wishing
to be nominated for elected office must be a member in good standing
for a period of two (2) years prior to his or her nomination and have
attended three (3) regular scheduled meetings of the association during
the period twelve months prior to nominations.
Section 5. A candidate must
have one vote more than fifty percent (50%) of the ballots cast to win
election. In the event this does not happen, the two candidates
with the highest number of votes shall be in a run-off election.
Section 6. All disputes in an
election shall be settled by the Election Committee and their decision
will be final.
Section 7. All officers shall
take office on the 1st day of January and shall continue in office
until the 31st day of December of the second year after their election.
Section 8. The election of
officers shall be by secret ballot and said election shall be held on
or about November 15th in the 2nd year, unless they run
unopposed. Then a vote at a regular meeting is sufficient.
Section 9. All elected
officers shall be inducted into office before the close of business of
the December general membership meeting.
Section 10. An officer may succeed
himself as many times as he is elected to office.
a.) In the event that the office of President becomes vacant, the
1st Vice President shall act in that capacity for the remainder of the
term of office. He or she shall assume all duties and
responsibilities of the office of the President of the association.
b.) The President shall have the right and the power, in the
event of a vacancy in any of the elected offices, to designate a
qualified and competent member in good standing, to fill such vacancy
for the unexpired term. Such member must meet the requirements as
set forth under Article V, Section 4.
Section 12. Any officer
failing to perform the duties of his office shall be recalled from said
office by a majority vote at a regular meeting. Any member may be
suspended or expelled from the association, for cause, by a majority
vote at a regular meeting. These proceedings shall take place, after
recommendations from the Executive Board or by twenty-five members, in
good standing, present at a regular meeting recommending it, and
accepted by a majority vote at a regular meeting.
Section 13. An officer of
this association, or any member thereof, shall deliver to his
successor, all books, papers, monies and all other property in his
possession belonging to the association at the termination, in any
manner, of his office or his membership.
Section 1. The president
shall supervise all affairs of the association and shall preside at all
association meetings and meetings of the Executive Board. He
shall appoint, and also be an ex-officio member of all committees,
except the Executive Board.
Section 2. The President and
Financial Secretary shall approve all bills and vouchers the Executive
Board has authorized for payment.
Section 3. The President
shall select an auditor, said auditor not to be an officer or a member
of the Executive Board, who shall audit the books of the association
annually and at any time the office of anyone required to keep the
books shall become vacant. The President shall also perform all
other duties that are usual to his or her office.
Section 4. The duties of the
1st Vice President shall be to assist the president in conducting all
meetings, and in the absence of the President he or she shall take the
President's place. He or she shall carry on such other duties
that are usual to his office or that are delegated to him or her by the
Section 5. The duties of the
2nd Vice President shall be to act in the same capacity as the 1st Vice
President, in his or her absence, and to perform any other duties
assigned to him or her by the President of the association.
Section 6. The duties of the
Recording Secretary shall be to act as the Secretary at all meetings of
the association and keep written records thereof. He or she shall
have charge of, and keep in his or her possession, all documents,
records, papers, etc., except the records of the Financial Secretary
and Treasurer. He shall be an ex-officio member of all
Section 7. The duties of the
Executive Secretary shall be to handle all communications, letters,
etc. of the association. He or she shall keep a complete and
concise record of all such correspondence. It shall be his or her
duty to notify all concerned of association meetings, as to the time,
place and the business of said meeting.
Section 8. The duties of the
Financial Secretary shall be to keep a concise record of all
association income and also to assist the Treasurer in the discharge of
the duties of his or her office.
Section 9. The duties of the Treasurer
a.) To receive all monies, in connection with association
business, and, as soon as possible, deposit same in a reputable New
York State or United States chartered bank, in the name of the
b.) The Treasurer shall be authorized by the Executive Board to
deposit surplus monies in other responsible depositories. He or
she shall give a receipt for all funds turned over to him or her, and
he or she shall keep a true and complete record of all monies received
and expended. He or she shall pay all bills by check, except
those bills less than ten dollars ($10.00).
c.) In the event an officer, or a member authorized by the
association, to act for the association, incurs expenses, the Treasurer
shall reimburse him or her from the general fund, after the Executive
Board recommends such payment.
d.) The Treasurer shall establish and be the custodian of The
Petty Cash Fund, and it shall amount to two hundred and fifty dollars
e.) The Treasurer shall prepare a financial statement with the
assistance of the Financial Secretary, and submit such statement to the
Executive Board once every three (3) months. He or she shall
perform all other duties that are usual to his or her office.
f.) The Treasurer shall establish a fund for the payment of dues,
for those members who are qualified, under the provisions of Article
II, Section 1, c.).
Section 1. Any member of the
association in good standing may propose amendments to this
by-law. Such proposed amendment, must be in writing, and must be
left with the Recording Secretary, who shall submit same to the next
Executive Board meeting.
Section 2. A proposed
amendment, if approved by the Executive Board, or by a petition signed
by twenty-five (25) members in good standing, present at a general
membership meeting, and delivered to the recording secretary. This
petition must be approved by a majority of the membership at the next
two general membership meetings, as a matter to be placed on a ballot
for the membership to vote on. If two thirds (2/3) of the members
of the association, returning their ballots, cast their vote in favor
of the amendment, such amendment shall become part of the association's
by-laws. It shall be the duty of the Recording Secretary to notify all
members of any new amendments and the effective dates thereof.
Section 3. Upon all matters,
that a member is eligible to vote, such member shall have one full
Section 4. Elections:
The Executive Board shall supervise and have charge of the details in
connection with all elections and balloting, and insure the secrecy of
all votes cast by members and make appropriate provisions towards that
Section 1. The property and funds
of this association shall remain the property of said association, so
long as fifty (50) members in good standing so desire.
Section 2. This association may
affiliate with any other organization whenever it shall be to the best
interest of the members. However, no such affiliation shall in
any way affect these by-laws, unless it is so voted by it in the manner
provided for amending these by laws.
Section 1. Regular meetings of this
association shall be held periodically throughout the year, except
during the months of July and August. Robert's Rules of Order
shall be used as a guide for these meetings, unless otherwise specified
in these by-laws or by association resolution.
Section 2. A quorum of twenty-five
(25) members in good standing shall be necessary at a regular or
special meeting, in order for the business of said meeting to be
binding on the association.
Section 3. A special meeting of
this association may be called when deemed necessary, by the Executive
Board or by a petition signed by twenty five (25) members in good
standing and delivered to the recording secretary.
These by-laws were accepted by the
membership, after a proper ballot, and counted before the membership on
October 3, 2002. The vote was 621 to 21.